Maintain Communication Between All Involved Parties
“This means knowing exactly what the venue, vendors, and decision-makers are responsible for and making sure everyone else is also on the same page. Having clear communication and a thorough understanding of each person’s role is key to avoiding details slipping through the cracks. This includes making your responsibilities clearly known from the get-go, as well.”
Make It Social
Stick to Your Budget
Your event budget is essentially your foundation — it dictates what is and isn’t possible throughout the planning process. How you allocate your budget (i.e., venue, catering, entertainment, and miscellaneous fees) is the most important thing to consider. Remember to consider all potential costs from the beginning to avoid ending up with a figure far past your initial estimate.
Mona Desai, Peerspace’s Special Events Manager.
Build An Agenda
Dress Up Your Drinks
Create a Confirmation Checklist
In the week leading up to your event, you should be running through your event planning checklist to ensure that you and all those involved are ready to go. “This should be a detailed run of the show with all the contacts for each service, timings for all deliveries and arrivals, POC for all aspects of the event, and confirmed departure/wrap details,” Mona said.
Have Your Music Prepared
Don’t Send Out Invites Too Late
Your guests’ availability is largely out of your control, but one thing you can do to encourage attendance is to stay on top of invitations and RSVP confirmations. Not everyone is good at managing their schedules, so help them out by adding them to a calendar invite for the event with all of the event details, as well as sending out a reminder email a few days before the event — that way they won’t miss a beat!”